Electronic poster examples

Electronic Poster Examples (Digital Labor Law Posters) for HR & Compliance Teams

If you’re searching for electronic poster examples, you’re likely trying to confirm what a compliant “digital labor law poster” looks like in real workplaces—especially with remote teams, multiple locations, or limited wall space. Below are practical digital poster examples, sample layouts (including a sample poster board configuration), and actionable compliance tips HR professionals and business owners can use to display required notices clearly and defensibly.

For a broader overview of how digital posting works and where it’s allowed, see SwiftSDS’s guide to Electronic posters.

What counts as an “electronic poster” for labor law compliance?

An electronic (digital) labor law poster is a digital display of required workplace notices—typically shown on an employee-facing screen in a common area, a dedicated compliance monitor, an intranet page, or a QR-linked portal—so long as it meets the “conspicuous posting” standard commonly found in federal and state rules.

While requirements vary by law and jurisdiction, HR teams typically aim for these baseline criteria:

• Easy access for employees during working time (not hidden behind logins employees don’t have)
• Readable formatting (legible text size, sufficient contrast, stable display time)
• Always current (posters must be updated when agencies revise them)
• Language availability when required or when a workforce is meaningfully non‑English-speaking (e.g., Spanish versions where applicable)

For example, federal wage and hour notice requirements under the Fair Labor Standards Act (FLSA) are commonly satisfied by posting the current DOL notice prominently. A commonly used federal notice is Employee Rights Under the Fair Labor Standards Act (and Derechos de los Trabajadores Bajo la Ley de Normas Justas de Trabajo (FLSA) for Spanish).

Electronic poster examples: 5 real-world compliant setups

1) Breakroom compliance TV (single-site workplace)

Best for: Restaurants, retail, healthcare clinics, light industrial sites
What it looks like: A wall-mounted TV in a breakroom rotates compliance posters in a loop.

Actionable checklist

• Set rotation so each poster remains on-screen long enough to read (e.g., 30–60 seconds minimum).
• Pin (or “feature”) the most critical notices so they appear more frequently.
• Add a static footer: “Ask HR for printed copies anytime.”

Compliance tie-in: Federal and state posting laws generally require notices to be posted “in a conspicuous place where employees can readily see them.” A breakroom monitor often mirrors that expectation in digital form when it’s in a consistent, employee-accessible location.

To avoid mixing required notices with marketing content, keep compliance displays separate from promotional screens. If you’re also planning company messaging screens, consider keeping those strategies distinct from compliance—SwiftSDS covers best practices in advertising posters.

2) HR kiosk / time-clock tablet station (high traffic, shift-based teams)

Best for: Warehouses, manufacturing, hospitality, multi-shift operations
What it looks like: A dedicated tablet or kiosk near time clocks with a “Labor Law Posters” icon that opens a poster library.

Actionable checklist

• Put the kiosk where employees already stop daily (time clocks, PPE stations).
• Use a one-tap path to posters (no complicated menus).
• Provide zoom controls for readability.
• Add bilingual toggles if needed (English/Spanish is common for federal FLSA notices).

Example posters to include

• Employee Rights Under the Fair Labor Standards Act (and/or Spanish version)
• Industry-specific versions when applicable, such as Employee Rights Under the Fair Labor Standards Act - Agriculture

3) Remote-first “digital poster wall” on the intranet (distributed workforce)

Best for: Remote companies, hybrid teams, multi-state employers
What it looks like: A dedicated intranet page titled “Workplace Notices” with posters by jurisdiction and a dated update log.

Actionable checklist

• Ensure every employee can access the page without special permissions.
• Organize posters by work location, not headquarters location.
• Add a version history: poster name + issuing agency + effective date.
• Include mobile-friendly viewing (many employees will open notices on phones).

Compliance tie-in: Some laws and agency guidance recognize electronic posting for remote employees if it’s readily accessible. For hybrid employers, a common best practice is dual delivery: onsite electronic display + intranet access for remote staff.

If you operate in California and are also trying to understand related posting obligations around internal recruiting, SwiftSDS addresses that question in are employers required to post job openings california.

4) “Sample poster board” layout—digital edition (one-screen grid)

Best for: Employers who want the familiarity of a traditional board, but digital
What it looks like: A single screen shows a grid of poster thumbnails (like a physical board). Employees tap a tile to open a full-size PDF.

Sample poster board (digital) structure

• Top row: Federal posters
  • FLSA (English + Spanish where appropriate)
  • Any federal variations for your workforce (e.g., state/local government version: Employee Rights Under the Fair Labor Standards Act - State and Local Government)
• Middle row: State posters
  • Wage & hour, unemployment, anti-discrimination, leave rights
• Bottom row: Safety / industry-specific posters
  • Workplace safety notices, sector-specific requirements

Why this works: It mimics the “all-in-one poster” experience employees recognize, while still allowing full-size viewing. If you’re comparing all-in-one approaches, SwiftSDS maintains a related resource on all in one poster coupon code (useful for budgeting and program planning).

5) State-specific example: Massachusetts digital posting set (multi-poster stack)

Best for: Massachusetts employers, multi-site employers with MA locations
What it looks like: A Massachusetts folder (or page section) that includes the current MA-required notices, each linked as a PDF with clear titles.

Common Massachusetts examples to include (as applicable):

• Massachusetts Wage & Hour Laws (MA Attorney General)
• Fair Employment in Massachusetts (MCAD)
• Information about Employees' Unemployment Insurance Coverage (MA DUA)
• Notice: Parental Leave in Massachusetts (MCAD)
• Massachusetts Workplace Safety and Health Protection for Public Employees (DLS; applies to public employees)
• If you use temporary workers: Your Rights under the Massachusetts Temporary Workers Right to Know Law (DLS)

Actionable tip: Put MA posters behind an “MA – Worksite Notices” heading and include the facility address(es) covered. That makes audits and internal reviews faster.

Common mistakes to avoid with electronic posters (and how to fix them)

Mixing compliance posters with unrelated content

If your “poster screen” also runs general announcements, employees may miss required notices. Separate compliance displays from general messaging, or keep a dedicated compliance tile always available. (For creative signage ideas that aren’t compliance posters, see campaign posters ideas.)

Relying on questionable vendors or mailers

HR teams still get misleading solicitations that look “official” but aren’t. Train staff to verify poster sources and update schedules. SwiftSDS covers red flags and verification steps in business posting department scam.

Accessibility and readability gaps

Posters must be readable and accessible. For disability accommodation awareness and related posting considerations, reference SwiftSDS’s resource on the ada poster and ensure your digital viewer supports zoom, screen-reader compatibility where possible, and high-contrast display.

Quick implementation checklist (HR-ready)

• Choose your format: monitor loop, kiosk, intranet page, or grid “sample poster board.”
• Map posters to each work location (state and sometimes city/county rules).
• Use official or verified current PDFs (track issuing agency + revision date).
• Ensure conspicuous access (no hidden links; employees can view during work).
• Provide language versions when applicable (e.g., Spanish FLSA).
• Keep an update log and assign an owner (HR, safety, or compliance).

FAQ: Electronic posters examples

Are electronic posters legally acceptable instead of physical posters?

Sometimes—depending on the specific law, the agency’s guidance, and your workforce (onsite vs. remote). Many employers use a hybrid approach: onsite electronic display plus intranet access for remote workers. For more context and practical guidance, review Electronic posters.

What’s the best “sample poster board” format for a digital display?

A one-screen grid of poster tiles (federal + state + safety/industry) is easiest for employees to understand and mirrors traditional posting boards. Ensure each tile opens a full-size, readable PDF.

How often should electronic labor law posters be updated?

Whenever a federal or state agency revises a notice. In practice, HR teams should review quarterly and whenever there are legal changes (minimum wage updates, new leave programs, revised agency forms). Keeping an update log is a simple way to document diligence.

If you want, share your workforce setup (single site vs. multi-state, onsite vs. remote, and which states), and I can suggest a compliant electronic poster “stack” and a screen layout using the electronic poster examples above.